Employment Opportunities

Current Openings:

 

AYS currently seeks an experienced fundraiser responsible for the development, management, implementation, and evaluation of an overall fund-raising program consistent with AYS’s needs and goals. To that end, the Development Manager works with the Executive Director in planning and executing all annual, sponsorship, and membership programs, as well as fundraising events. The Development Manager is also responsible for overseeing all grants from federal, state, and local government agencies that provide arts funding; and researching, applying, and compliance with private foundations and corporations that provide arts grants. The Development Manager will recommend fund-raising policies and procedures to the Executive Director and Board of Directors with the goal of building a year-round development program that demonstrates the highest standards of professionalism and ethical conduct. This position reports directly to the Executive Director and primarily encompasses responsibilities in three areas – grant writing, patron relations and campaigns – as well as providing administrative support for the office as needed.

JOB DUTIES & RESPONSIBILITIES:

  • Plan, manage, and implement all phases of the Annual Fund campaign; oversee the solicitation to acknowledgment process, maintenance of records in our Patron Manager database, and establishment and disclosure within IRS guidelines of donor benefits; monitor progress and make adjustments as needed.
  • Work with the Board and Executive Director to develop and direct a year-round program to cultivate new prospects and seek out new funding opportunities. Includes developing and maintaining all written collateral for donor cultivation, (e.g. annual case statement for support).
  • Oversee annual grant calendar and write all grant applications for corporations, foundations, and government agencies that provide arts funding; research all grant possibilities, prepare reports and send acknowledgements; follow-up on pending application, and remain in compliance with all government, foundation and corporate partners.
  • Develop and implement a corporate sponsorship program; research and identify potential sponsors; prepare proposals and work with Board and Executive Director to identify matches between AYS’s program and companies’ interests.
  • Work with Executive Director, event coordinator, volunteers and Board members to coordinate all special fund-raising events and benefits; oversee the execution of each event.
  • Manage the fulfillment of the AYS membership program, such as membership renewal outreach, membership perks and benefits acquisition, all communication to members regarding their benefits.
  • Develop an ongoing planned giving program; work with the Executive Director and Board to identify, cultivate, and solicit prospects.
  • Create a variety of specific reports of donors within Patron Manager database, including generating mailing lists for events, VIP concert guests, and campaigns.
  • Provide strategic guidance for leadership’s solicitations, including in-kind contributions; meet with Board and volunteers to review strategies and track progress.
  • Provide periodic progress reports on all campaigns; prepare listings and financial statements as needed by the Board and staff.
  • Keep abreast of recent research on fundraising; maintain a collection of current fund-raising resource materials.
  • Attend other civic and cultural events in the community; represent the AYS by speaking at public events as requested.
  • Work with the Executive Director on pre-concert VIP seating, event seating arrangements, concert/event logistic communication with donor-audience members, and post-concert/event acknowledgement.
  • Support all concerts in front-of-house operations and for all fundraising events, as well as any cultivation events to be scheduled.
  • Work with the Executive Director on writing all mailing appeals and written communication with donors.
  • Perform other duties as assigned by the Executive Director.

Skills & Abilities (Required technical/functional skills): 

  • Bachelor’s degree and a minimum of two years of experience in fundraising and administration support in a non-profit
  • Excellent computer skills, including knowledge of Microsoft Office suite with proficiency in Excel and Word
  • Knowledge of using a donor database system with an aptitude for learning new donation software quickly (Patron Manager a plus)
  • Highly organized with exceptional written and verbal communication skills
  • Outgoing with excellent interpersonal skills and enjoy working with people
  • Ability to multi-task and establish priorities amongst competing interests
  • Detail oriented and able to meet deadlines

Flexible schedule and ability to attend AYS-related concerts and events on evenings and weekends is necessary. Salary range is $50,000 – $58,000 annual, and commensurate with experience. Includes vision/dental/medical insurance, and IRA (after first year with AYS). AYS offers a robust PTO and vacation package.

To apply for this position, please submit the following items:

  • Cover letter
  • Resume
  • Solicitation letter writing sample
  • Second writing sample (i.e. grant proposal, grant report, etc.)

Please submit your application electronically with the email SUBJECT line reading: DEVELOPMENT MANAGER

Only qualified applicants will be contacted. Please direct all submissions to:
Varina Bleil, Executive Director
varina.bleil@aysymphony.org

New Fellowship Opportunities

In the 2017/18 Season, AYS will introduce two special paid fellowships open to all orchestra members to apply. Each Fellow will receive an additional stipend of $5,000 per year. Interested applicants should email Director of Orchestra Operations, Isabel Thiroux, with a resume, and cover letter detailing your interest in this learning opportunity, and what you believe you could bring to the position.

Musician Citizenship Fellowship:
Open to one musician per season, this fellowship focuses on developing leadership in the use of classical music/musician engagement to better one’s community. Responsibilities include research/analysis of pertinent community issues in Los Angeles, as well as best practices in musician citizenship around the world, and culminates in project management of an AYS chamber concert designed to promote awareness and understanding of one local issue. This program is done in partnership with Civic Orchestra of Chicago and the selected Fellow will be flown to Chicago in January to participate for 5 days in Civic Orchestra’s Citizen Musician Fellowship program. (Stipend must be allocated in part to cover the costs of travel for the Civic/Chicago trip, estimated at $2,500). Final candidate selection will be made by October 2017.

Orchestra Management Fellowship: (No longer accepting applications)
Open to one musician per season, this fellowship offers hands-on experience with orchestra management. Responsibilities include music preparation, orchestra library maintenance, rehearsal/concert production, and general program administration.  Schedule will include work before and after rehearsals, as well as time in the AYS office, totaling 4-12 hours per week from August through May, excluding holiday breaks. This fellowship includes attendance at the annual ACSO conference (July 2017), ACSO’s Youth Orchestra Confab (March 2018), and 3-4 meetings with Orchestra Managers at local professional orchestras throughout the season. Final candidate selection will be made by July 2017.


AYS currently seeks a highly organized and motivated individual for the Development Associate position, which is foundational to the success of a busy and diverse administrative office. This position reports directly to the Executive Director and primarily encompasses responsibilities in three areas – grant writing, patron relations and fundraisers – as well as providing administrative support for the office as needed

DEVELOPMENT ASSOCIATE

Principal Responsibilities and Accountabilities:
Grant writing
Frontline responsibility for managing the AYS grant calendar and working with the Executive Director on all areas of foundation interaction and cultivation. Responsibilities include:

  • Manage ongoing grant calendar and ensure timely submissions of all communications with foundations
  • Research new sources of foundation funding
  • Write/edit grant proposals
  • Write/edit foundation reports
  • Write/send acknowledgement letters to all foundation partners

Patron Relations
Manage patron stewardship and cultivation activities of AYS. Responsibilities include:

  • Provide timely and accurate gift entry and record maintenance, working within the Patron Manager database.
  • Manage the fulfillment of donor recognition such as acknowledgement letters, thank you phone calls, tribute gifts and special occasion mailings, and invitations to cultivation and stewardship events.
  • Manage the fulfillment of the AYS membership program, such as membership renewal outreach, membership perks and benefits acquisition, all communication to members regarding their benefits.
  • Create a variety of specific reports of donors within Patron Manager database, including generating mailing lists for events, VIP concert guests, and campaigns.
  • Manage all mailing campaigns in entirety, including coordination with the printer and overseeing list exchanges.
  • Design/write copy for development collateral, including membership, planned giving, musician sponsorship, case for support, event invitations, etc.
  • Track event attendance and coordinate the dissemination of all pertinent event information (directions, parking, etc.) to participants.
  • Compile development-related program book materials, including donor acknowledgement list, musician sponsorship list and graphic, planned giving, etc.
  • Prepare Development Reports for Board meetings
  • Maintain foundation, corporation and individual donor files

Fundraisers

  • Working under the supervision of the Executive Director, coordinate all aspects of the Hollywood Project fundraising dinner, the annual gala, as well as any in-home and cultivation events to be scheduled.

Administrative

Support the office in several key areas of community relations and concerts. Responsibilities include:

  • Answer the phones, check and update voicemail
  • Assist audience members’ and patrons’ pre-concert reservations and needs via phones and emails
  • Support the Director of Community Engagement in processing online ticket orders before each concert, general concert preparation, as well as front-of-house donor preparations as needed
  • Support all concerts (front-of-house) and fundraising events as needed, as well as any cultivation events to be scheduled
  • Support the Executive Director as needed for all mailing appeals, event invitations, concert seating arrangements, concert logistic communication with donor-audience members, and thank you letters
  • Prepare Board folders for Board of Directors meetings and take the minutes when requested

Skills & Abilities (Required technical/functional skills):

  • Bachelor’s degree and a minimum of one year of experience or equivalent combination of education/training and experience in fundraising and/or administration support in a non-profit
  • Excellent computer skills, including knowledge of Microsoft Office suite with proficiency in Excel and Word
  • Proficient experience with Adobe Creative Suite
  • Knowledge of a donor database system with an aptitude for learning new donation software quickly (Patron manager a plus)
  • Highly organized with great written and verbal communication skills
  • Outgoing with excellent interpersonal skills and enjoy working with people
  • Ability to multi-task and establish priorities amongst competing interests
  • Detail oriented and able to meet deadlines
  • HTML and/or CSS experience a plus
  • Adobe Premiere Pro (video) and Adobe Audition (audio) experience a plus

Flexible schedule and ability to attend AYS-related concerts and events on evenings and weekends is necessary. Salary is commensurate with experience.

To apply for this position, please submit the following items:

  • Cover letter
  • Resume
  • Writing sample (preferably a grant proposal)Please submit your application electronically with the email SUBJECT line reading: DEVELOPMENT ASSOCIATEOnly qualified applicants will be contacted. Please direct all submissions to:
    Varina Bleil, Executive Director
    bleil@aysymphony.org